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The benefit is not necessarily an item with a market value, it could be attendance at a special dinner, and you must look at the value to the donor, not at the cost to you.
As a minimum, all Gift Aid declarations your charity or casc receives must contain the following information: the name of your charity or casc the donor's name - as a minimum the initial of the first name and the last name in full the donor's.
If you are a UK charity or a casc you can claim back basic rate tax from hmrc on Gift Aid donations.You must be able to show that your Gift Aid repayment claims are accurate and that all the conditions of Gift Aid are met for example, that donations are for gifts of money and that the value of any benefits given in return are within.Gift Aid declarations, before your charity or casc can claim tax on a donation made by an individual you need to: Obtain a Gift Aid declaration from that donor to confirm that they want you to claim tax back for the donations specified.You cant claim Gift Aid on: payments for goods or services like tickets for concerts gifts made on behalf of other people eg membership subscription purchased on behalf of someone else minimum donations where there is no choice about paying if hmrc audit your repayment.This scheme is to cover situations where donors are not able or willing to sign a gift aid declaration and can mean that an amount equivalent to the gift aid is able to be reclaimed on up to 5,000 of such gifts per year.Hmrc also have guidelines on what they would take as evidence of a declaration if you dont get a written form eg for text donations. .Would the trustees all hand over the money or would you end up with less?You need to keep a record of declarations for six years after the most recent donation.Talk to other organisations with similar levels of Gift Aid and see how they keep their records.We can provide a health check on your Gift Aid records fdu bookstore promo code to identify potential problem areas.So if a donor, or someone connected to them, receives a significant benefit as a result of giving money to the charity, then the donation wont be eligible for Gift Aid. .Skip to main content, you can claim Gift Aid using Charities Online with: For claims of over 1,000 donations you must use software.You also need to include a statement that makes it clear that if they havent, it is their responsibility to pay any difference - this is in the examples from hmrc agrees to you claiming Gift Aid.Records of benefits given to donors You can give donors modest tokens of appreciation called benefits in order to acknowledge their gift, but there are strict limits on their value.You should keep the envelopes as part of your normal record keeping.This means that for every 1 donated, you can claim an extra 25 pence.What format these details are kept in will depend on your size and accounting records - try doing a walk through and make sure that you have a filing system that will allow you to do that matching efficiently. .
But you must keep the records for at least 12 months after you make your repayment claim, if that is a later date.
The donor must pay at least as much UK tax (Income Tax and/or Capital Gains Tax) as the amount of tax that youre reclaiming in the year that you reclaim.

You need to make sure that you have evidence generated by the donor, not by you so a recording of a conversation would be acceptable, but a transcript of it taken down by a member of your staff would not.
You must also keep a record of declarations that have been cancelled by the donor including the date the cancellation takes effect.